Lenders need evidence of identity, activity and repayment capacity
A loan file should help the lender understand who is borrowing, how the business earns money, how funds will be used and how repayment is expected. Exact requirements differ by lender, product, security and applicant profile.
Core document groups
Prepare complete periods rather than isolated pages.
- KYC and constitution documents of the borrower and relevant promoters
- Business registrations, licences and address evidence
- Bank statements and existing-loan statements
- Income-tax returns, GST returns and financial statements where applicable
- Quotation, project report, property or security records for the proposed facility
Make the numbers consistent
Turnover, profit, debt and cash flow should reconcile across financial statements, tax returns, GST records and bank activity. Explain genuine one-off events rather than allowing the lender to interpret unexplained differences.
Do not hide existing obligations
Disclose current loans, guarantees, overdue amounts and material disputes. Incomplete disclosure can damage trust and may affect later sanction conditions or verification.
Frequently asked questions
The period varies by lender and product. Ask for the exact checklist before preparing the file.
No. Documentation supports assessment, but sanction depends on lender policy, credit evaluation, security, industry and repayment capacity.