Choose the structure before collecting documents
A firm, LLP and company use different formation records and portals. Confirm the structure, owners and proposed office first so the checklist is not mixed across incompatible processes.
Common promoter and owner records
Keep clear, current copies and ensure names and addresses are consistent.
- PAN, identity and address evidence
- Photographs, email and mobile details
- Proposed ownership, contribution or shareholding details
- Authorisation and digital-signature requirements where applicable
Business premises and activity records
Office evidence may include ownership records, rent or lease documents, consent and a recent utility record. The proposed business activity should be described precisely enough for formation and later registrations.
Keep signed final documents safely
Retain the executed deed, agreement, memorandum, articles, certificate and acknowledgements. These records are repeatedly required for banking, GST, licences, loans and future changes.
Frequently asked questions
No. The base identity and office documents may overlap, but the constitution documents, signatories and filing process differ.
It should accurately cover the intended operations without using vague wording that creates confusion. Specialist drafting may be appropriate for complex activities.